Time Management and Stress Management.
Time Management and Stress Management go together like oil and water……well something like that. But what do they have in common?
It’s amazing how much some people manage to get done, while others seem to be stuck in a rut without enough time in the day to accomplish much of anything. If you don’t feel like you have enough time to accomplish every time, then it causes stress. This is what Time Management and Stress Management have in common.
But, here’s the secret. Everyone has the same amount of time every single day. It’s one way in which we are all created equal. Everyone has the same 24 hours in a day. I know you have been told this before. So how is your Time Management?
Let’s go over some actions that you can take NOW, I mean right NOW, to get help your Time Management to get your Stress Management under control.
Let’s get started:
Track Your Activities for a Week
To get a real picture of how you spend your time, try tracking everything you do for at least one week. Use a small recorder to record when you start and stop any task and include the time. I personally use my stopwatch on my cell phone, and then I keep track on just old-fashioned pad and paper. If you are working on the computer then you can use a timer like Egg Timer Online, and the best part is it is free. Don’t change anything for now; just live your life as you do.
Now, look at how you spent your time. Organize each thing that you did into urgent, important, family, fun, and time suckers. Some things that are fun might fall into the category of time sucking, and that’s okay because you can place limits on some things to still allow yourself to have fun without going overboard into time wasting. I found that Social Media is a real-time sucker of mine, with Facebook getting the highest marks. Gotta keep up with what my friends and family are doing….. or at least I thought I did.
Assign All Important Tasks to a “To-Do” List
Everything that is urgent and important should be scheduled. Some urgent and important things will also be family things. Put it all into the schedule. Give it the amount of time you think it will take, adding a few minutes for padding to avoid run over and missed deadlines. It may take you a few tries on some of the items. If a task is new to you, then you may not know how long it will take. That is okay, just estimate now, then when you have a clear idea, it will be easier to schedule it correctly.
Schedule Fun Time
Don’t forget to put time for fun into your schedule. Fun often goes with family and friends, and it is a very important part of your life. The trick is to schedule the right amount of time and the right amount of fun, without intruding on the important and urgent tasks and activities that you also must do.
Schedule That All Important Self-care Time
Don’t forget to schedule some time just for you. You can do anything if you are not feeling good or haven’t had time to be still or time to just breathe.
Spend Time Each Night and Morning in Planning Mode
Take the time each evening to evaluate how your day went, decide what could have been done better, or what needs longer or shorter times to accomplish. If you do this, you will get better at creating a plan. Each morning take the time to look over your schedule to remind yourself what is coming up, so you don’t forget anything. Never rely on just memory, or you will get off track. I find I am much more organized if I have a written plan.
Create a Plan of Action for Each Activity
It doesn’t matter if the plan is for family time, for business, or something else – if you create a plan of attack for each item on your to-do list, you’ll accomplish it faster with fewer problems. One of the biggest time wasters is jumping from item to item. Stick to one thing at a time until it’s done, and you’ll feel as if you have a lot more time in your day.
Train Others to Respect Your Time
If you have a business, especially if you work from home, you will often find that other people seem to lack respect for your time. The real issue is that you’ve not taught people to respect your time. As Oprah (or maybe it was Dr. Phil) once said, “You teach people how to treat you.” Are you teaching people to respect your time? If not, it’s time to start doing so. This has been a hard lesson for me to learn.
Never underestimate the power of delegation for getting more time in your day. A good assistant can almost double your time. So, while you can’t actually get more time, remember that everyone has the same 24 hours. You can create a situation where you duplicate yourself by hiring an assistant or outsourcing some mundane tasks such as housework or lawn care. There is no such thing as a successful CEO who doesn’t delegate.
Finally, it’s important to always be realistic about what can really be accomplished in any given amount of time. No matter how much you want to be, you’re not superwoman (or man) – you’re just a human who is doing their best to manage the resources they have. If something doesn’t get done today, move it to tomorrow. As you get better at scheduling, you’ll get it down to a science on how long it really takes you to do any task, and you’ll have fewer days where you don’t succeed.
Take a deep breath, you got this, start working on your Stress Management by getting control of your Time Management. You can do it, and you will find a more Peaceful you and a more Peaceful household.
If you haven’t read about my continuing self-care journey click on the blue ⇒ Stress In My Home? Are You Kidding Me?